Revenue
$116,300
Everything you invoiced and collected this month.
Gross Profit
$69,500
Revenue minus the direct cost of doing the work.
Net Profit
$7,400
What you actually keep after every bill is paid.
Cash Balance
$188,400
Money sitting in the business bank account.
Expenses
$62,100
What you spent running the business after the direct cost of doing the work.
Snapshot confidence
How much of your picture we actually have. We'd rather tell you than pretend.
We have your bank activity and an uploaded revenue report, so the big picture is solid. Some payments collected outside the bank may still be missing.
Good picture, with a gap or two.
Add your card-processor payouts to move this to high confidence.
Improve my snapshotRevenue and profit by month
The gap between the bars is what the work costs you.
Know where you stand
Your numbers next to the goals this business set for itself.
Payroll % of Revenue
How much of every dollar you bring in goes to your team.
- Your actual
- 32.0%
- Your goal
- 28.0%
- Gap to goal
- 4.0%
About 32¢ of every $1 of revenue is going to payroll. Your goal is 28¢.
Gross Profit %
What's left after the direct cost of doing the work.
- Your actual
- 59.8%
- Your goal
- 62.0%
- Gap to goal
- 2.2%
Net Profit %
What you actually keep after everything is paid.
- Your actual
- 6.4%
- Your goal
- 12.0%
- Gap to goal
- 5.6%
Cash Balance
Money in the bank right now.
- Your actual
- $188.4K
- Your goal
- $200K
- Gap to goal
- $11.6K
Days of Cash
How long you could operate if income stopped today.
- Your actual
- 52 days
- Your goal
- 60 days
- Gap to goal
- 8 days
Where the money goes
Your largest cost categories for Jul 2026, biggest first. A big number isn't automatically a problem — it's the direction that matters.
| Category | Amount | Of costs | Of revenue | vs. last month | vs. last year |
|---|---|---|---|---|---|
Cost of services Materials and direct costs of doing the work. | $46,800 | 43% | 40% | -1% | +25% |
Payroll Wages, payroll taxes and benefits for your team. | $37,200 | 34% | 32% | +7% | +30% |
Vehicles & fuel Fuel, maintenance, payments and insurance on your fleet. | $7,200 | 7% | 6% | +4% | +36% |
Rent & facilities Shop, warehouse or office space and utilities. | $5,500 | 5% | 5% | +6% | +38% |
Marketing Advertising and lead generation. | $3,700 | 3% | 3% | +3% | +37% |
Cost of services is your largest cost at 40% of revenue. Category-level transaction detail comes with connections and uploads.
Your top products and services
2026 so far. Your best seller and your most profitable work aren't always the same thing.
| Service | Revenue | Share | Jobs | Gross profit | Margin | Typical busiest monthsHistorically busiest months |
|---|---|---|---|---|---|---|
Exterior painting Outdoor work — weather dependent. | $250,400 | 33% | 34 | $145,200 | 58% | May, Jun, Jul, Aug |
Interior painting Indoor work — steadier through winter. | $175,200 | 23% | 34 | $112,100 | 64% | Jan, Feb, Nov, Dec |
Commercial maintenance Recurring contracts with property managers. | $148,300 | 20% | 36 | $102,300 | 69% | Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Nov, Dec |
Deck & fence staining Seasonal add-on work. | $105,000 | 14% | 33 | $57,800 | 55% | May, Jun, Jul, Aug |
Pressure washing Quick turnaround jobs, often a lead-in to bigger work. | $72,700 | 10% | 63 | $52,300 | 72% | May, Jun, Jul, Aug |
Best seller
Exterior painting
$250,400
Most gross profit
Exterior painting
$145,200 · 31% of your gross profit
Best margin
Pressure washing
72% of every dollar kept
Service-level detail comes from an uploaded sales report. Connect or upload sales detail to replace this sample breakdown with your own.
EBITDA
Profit from running the business, before interest, taxes and equipment write-downs. It's how lenders and buyers look at you.
Jul EBITDA
$11,700
This quarter so far
$11,700
Year to date
$117,700
2025 full year
$199,900
EBITDA margin
10.1%
Goal 18% · YTD 15.7%
vs. last month
-41.2%
vs. Jul 2025
-31.2%
How we got there this month
- Gross profit$69,500
- Operating costs-$62,100
- Net profit$7,400
- Interest added back$1,450
- Depreciation added back$2,850
- EBITDA$11,700
Interest and depreciation come from your books. If they were missing we'd say so rather than estimate them. EBITDA is not spendable cash — you still pay the loan and still replace trucks.
Vehicles, crews and miles
Operational ratios over the last 12 months. They describe capacity — they don't prove any one vehicle or crew produced that revenue.
Revenue per crew
$316,325
4 active crews
Revenue per vehicle
$316,325
4 vehicles
Gross profit per crew
$193,650
Last 12 months
Miles per vehicle
12,760 mi
Last 12 months
Fuel cost per mile
$0.45
$2,100 fuel in 4,620 miles this month
Revenue per mile
$24.79
Every mile driven
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
You drove 9% more miles than a typical month while revenue came in 10% above typical. Worth a look at how far jobs are spread out.
Mileage, fuel, vehicle and crew counts come from what you enter. Automatic import isn't built yet.
Operating costs vs. revenue
When operating costs rise faster than revenue, there is less left for profit. Direct costs of doing the work are tracked separately.
Break-even
The revenue you need each month just to cover everything.
Monthly break-even
$85,212
Current monthly revenue
$116,300
Above break-even by
$31,088
In plain English: your fixed costs run about $50,922 a month and about 60¢ of every $1 in revenue remains after direct costs, so you need about $85,212 in monthly revenue to break even. You're currently 36% above that line.